- Getting started on a new event
- Creating event web-pages
- Letting people know about your event
- My event details have changed
HOW DO I GET STARTED WITH A NEW EVENT?
From the initial Events list page, click the 'Create New Event' button. From inside an existing event, select 'Create New' from the purple navbar. A blank 'Event Info' page will be generated, requesting the most basic required event info. For quickest results start by selecting an Event Manager, then fill in these fields: Event Name, Date, Time, Venue and your Guest Limit. Then click 'Save Event'. Your event is ready to go and you can start inviting people.
At this point all the other event input fields and options will appear. You can fill in as many of these additional fields as you wish but they are all optional.
It's strongly recommended that you select the 'Edit Default Invite' and 'Edit Default Confirmation' email buttons to customize your basic invite emails, so you can be sure your invited guests receive exactly what you want them to.
HOW DO I CREATE A WEB PAGE FOR MY EVENT?
When you create a new event, SeatRobot automatically creates two web pages for you: an event ticket page (in case you want to sell tickets) and an open RSVP page (where anyone can go and register for your event for free).
SeatRobot creates the pages using the information and images you have entered during event setup - it automatically places your event name, date and venue onto the pages, and puts your email header image at the top.
You can find links to these pages after you save your event by clicking either the 'Manage Basic Ticket' or the 'Manage Open RSVP Options' buttons on the Event Setup > Event Info page. When you click the 'Manage Basic Ticket' button, you can enter the ticket price for your ticket and the maximum number anyone can purchase at one time.
Copy the URL's for either page and add them to your company website, facebook page, Twitter feed, or include them in your SeatRobot invite emails.
HOW CAN I LET PEOPLE KNOW ABOUT MY EVENT?
To let contacts from your database know about your event, invite them (either individually or via contact lists) by creating a Direct Invite on the 'Invites' page. When you invite people from SeatRobot, they receive an invite email with an 'Accept / Decline' button and their own personalized RSVP page. When they accept your invite they automatically show up as confirmed in your Guest List.
If you want your contacts to be able to promote your event to other people you don't know, use the Ticket Page (for paid events) or Open RSVP Page URL's. Copy the URL's from your Event Setup > Event Info page and include them in emails, on your website, Facebook page etc. SeatRobot provides the HTML for placing buttons on your web pages.
SOME DETAILS OF MY EVENT HAVE CHANGED. WHAT SHOULD I DO?
You can update any of the Event Info you entered during Event Setup at any time. Click on Event Setup > Event Info and simply change the information in the fields you previously entered.
Doing this will automatically update the info as it appears on all guest RSVP pages, Open RSVP and Ticketing web pages for your event. If you used Event Macros in your Direct and 3rd Party Invites and Confirmations, the info you changed will also automatically update in all emails sent out from the event from this point onwards.
If you have a change you want to proactively notify your guests about, you can send a Custom Email. See the question on sending a General Announcement in this section.